How to use Withe hiring events to hire qualified candidates at scale

Hiring at scale is hard. Whether they're running seasonal or volume hiring programs, recruiters that are looking to hire a large number of qualified candidates in a short amount of time face many challenges. These include candidate reach, a lack of qualified applicants, interview no-shows, a short recruitment window, and more.

At Withe, we designed our platform to help seasonal and high-volume recruiters mitigate these issues. Using Withe, hiring events and career fairs are quick to set up, and they provide a seamless experience across the board.

The simple user interface makes it easy for candidates and recruiters to use, reducing any potential friction before, during, and after the hiring event itself. Plus, Withe gives candidates the ability to self-serve, while also freeing up your recruiters to focus on more strategic tasks. Hiring events are made easy — regardless of how many candidates you're trying to hire.

Want to know how it all works? We've got you covered. Read on to learn all about Withe hiring events and how they're supporting recruiters like Cassie Elliott from Valera Health and career fair organizers like Rob Lewis from Tech Talent Canada.

What are Withe hiring events?

Put simply, Withe powers virtual and in-person hiring events and career fairs. In other words, recruiters and career fair organizers can use Withe to power their virtual and in-person hiring events, using the platform to set up the event, create a registration page, qualify candidates, handle ticketing, conduct video interviews, type up notes that are automatically integrated into the ATS, and more.

Withe is the fastest way to schedule and interview qualified candidates. Built for growing teams of all sizes.

Learn how Withe works

How do Withe hiring events work?

Whether you're hosting a virtual or in-person hiring event (or both), Withe is equipped to support the approach that makes the most sense for your team. Below, we share how the process differs between virtual and in-person hiring events.

Virtual hiring events using Withe

Withe makes virtual hiring events simple and effective. The typical process for setting up and running a virtual hiring event is as follows.

First, the recruiter creates a job posting in the Withe platform including details such as the job description, location, salary, work arrangements, benefits, and more. They can then create one or more events linked to this job description. In the event setup page, recruiters can detail a variety of preferences and parameters including:

• Their time zone, start time, and end time
• The length of the interviews
• A maximum number of candidates per time slot
• Instructions for the candidate (e.g. how to join, what information to prepare)
• The hiring managers that will be interviewing the event (for internal tracking and accountability purposes)

Recruiters can also input qualifying questions and parameters that will automatically knock-out or pre-qualify a candidate for the event. For example, if they don't have enough experience or are ineligible to work in the country, they could be disqualified from interviewing.

Once an event is created, Withe automatically creates a landing page that candidates can use to sign up for the event. Recruiters can share the link and promote it across various channels, including social media, job boards, newsletters, and more — Withe automatically tracks where candidates are signing up from and if they’re qualified, allowing teams to more effectively allocate their recruitment marketing budget.

When a candidate registers, they are given a list of time slots that they can choose from, as well as the option to make accommodation requests. This adds to the self-serve, flexible experience that candidates expect.

On the day of the hiring event, candidates can join a video call from the same event registration page, and immediately have a face-to-face interaction with a recruiter. The video call is hosted within Withe itself, not a third-party platform. Candidates are also able register while the event is live and, if qualified, are placed in a queueing system and connected to the next available interviewer — usually within minutes.

Recruiters, meanwhile, can make notes and indicate their hiring decision within the platform itself, and those details are automatically transferred to the ATS.

In-person hiring events using Withe

For teams that are hosting in-person hiring events, the process is very similar. The only difference is that the interview is held in person, at a specific location, rather than online.

The simple event and registration setup means that recruiters can focus more on creating a great in-person experience, and Withe's tracking capabilities ensure that recruiters can make informed decisions on how they source candidates moving forward.

When candidates register for the event, they get a ticket with a QR code that links to their applicant profile. When the candidate arrives to the interview, the recruiter simply scans the code to get access to all their information. This way there's no more need for paper resumes or manual entry — everything lives in Withe.

5 benefits of hosting hiring events on Withe

Scheduling interviews is easy

By giving candidates the ability to self-serve when setting up their interviews, scheduling an interview takes seconds, not days of back and forth.

No more no-shows

Recruiters don't have to waste time waiting for candidates to show up. Withe's queueing system brings the top available applicants to the front of the line whenever a recruiter is available.

The platform is user friendly — for candidates and recruiters

Withe's design is intended to optimize the candidate experience during hiring events. It's easy to use and streamlines the path to an interview.

This is also true for recruiters. The backend is easy to navigate, simplifying the process for setting up hiring events, regardless of the team's technical capabilities.

Cassie Elliott, from Valera Health, has hosted a number of hiring events using Withe, and part of what she loves about it is how easy it has been for her team to adopt. It's so user friendly that no one on the team had issues learning how to use it — which has rarely (if ever) been the case with other technology platforms.

Recruiters can meet more qualified candidates

Withe hiring events remove many accessibility barriers with an accessible registration system, the option to request accommodations, and more. Plus, virtual hiring events mean that recruiters can access a broader talent pool across jurisdictions. This makes Withe particularly effective for teams running high-volume hiring and seasonal hiring initiatives.

Streamlined data flow

Withe is designed to integrate with your ATS. By tracking all the data you need, and automatically updating your applicant tracking system, Withe helps your team make small- and large-scale decisions.

Withe makes recruiters more efficient and effective

In today’s hiring market, having a process that is speedy, seamless, and optimized is a must-have if you want to remain competitive — that's where Withe comes in. By leveraging Withe, you can vastly reduce your time to hire, improve the candidate experience, and ultimately make life easier for your teams. Plus, our hiring event platform connects the dots to the rest of your hiring ecosystem, streamlining the candidate journey and helping your team make informed decisions.

Withe is the fastest way to schedule and interview qualified candidates. Built for growing teams of all sizes. Learn more about Withe today.