Use this Medical Records Clerk job description template to promote your job openings and attract qualified candidates. Customize the job brief, responsibilities, requirements, and skills according to your specific needs.
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Job Brief
We are seeking an organized and detail-oriented Medical Records Clerk to join our healthcare team. The Medical Records Clerk plays a vital role in the healthcare system by maintaining and organizing patient records. This ensures that patient information is accurate, up-to-date, and easily accessible to healthcare providers. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle confidential information with care.
Responsibilities
- Add personal and medical information to patient files accurately and promptly.
- Ensure all medical records are securely stored in compliance with legal standards.
- Provide healthcare staff with necessary forms and documents for patient care.
- Maintain strict confidentiality of patient information.
- Assist with audits and investigations by providing required documentation.
- Gather patient demographic information through interviews with patients or their families.
- Maintain the master patient index by performing daily audit trail tasks.
- Create and process patient care record folders to initiate medical records.
- Ensure records are accessible by processing charts into the digital database.
- Retrieve and deliver medical records following established procedures.
Requirements and Skills
- Proven work experience as a Medical Records Clerk or similar role.
- Advanced understanding of medical terminology and administrative processes.
- Proficiency in information management programs and MS Office.
- Strong organizational skills with the ability to maintain a secure filing system.
- Excellent communication and interpersonal abilities.
- Detail-oriented with a strong focus on accuracy.
- Good time management skills and ability to prioritize tasks.
- Understanding of hospital operations to ensure proper distribution of files.
- Knowledge of HIPAA and patient confidentiality laws.
- Relevant training or certifications as a Medical Records Clerk.
Frequently Asked Questions
What does a Medical Records Clerk do?
A Medical Records Clerk organizes and maintains patient records, ensures the accuracy and completeness of patient information, retrieves and files patient records, protects the confidentiality of patient information, and assists with audits and compliance checks.
What should you look for in a Medical Records Clerk resume?
When reviewing a Medical Records Clerk resume, consider:
- Relevant Experience: Look for previous experience handling medical files, managing records, or performing similar administrative duties in a healthcare setting.
- Organizational Skills: Assess their ability to maintain an organized and secure filing system, which is crucial for accurate and efficient record-keeping.
- Attention to Detail: Ensure they demonstrate exceptional attention to detail, as accuracy is critical in managing patient records and maintaining confidentiality.
- Technical Proficiency: Check for proficiency in using office technology and information management systems, including MS Office and medical record software.
- Understanding of Regulations: Verify their knowledge of HIPAA and client confidentiality laws to ensure they can maintain compliance with privacy regulations.